The Craft of Convening · February 22–25, 2027

Policies

Important information about registration, cancellations, payments, participation, confidentiality and your stay at Whispertree.

Cancellation and refunds

To cancel, email us at katherine@co-inside.com. Refunds depend on the date we receive your request:

Within 48 hours of registering (and before January 1, 2027): full refund, minus payment processing fees
On or before November 30, 2026: full refund minus a $400 cancellation fee
December 1–31, 2026: full refund minus a $600 cancellation fee
January 1, 2027 or after: no refund

The $100 administrative fee for the two-payment option is non-refundable. From January 1, your second payment is still due.

Transfer your place

If you can’t attend, you can transfer your place to someone else until February 8, 2027, even after the refund deadlines have passed. A $250 transfer fee applies, paid by the person transferring their place. The transfer is confirmed once the fee is paid. The new participant takes over any remaining payment and your lodging option, and signs the participant release, property rules and confidentiality agreement. Any reimbursement between you and the new participant is arranged between the two of you.

If we need to cancel or postpone

We’ll do everything we can to hold the retreat as planned. If we can’t:

The retreat is confirmed once we reach our minimum number of participants, and we’ll let you know by January 20, 2027. If we don’t reach it, you’ll receive a full refund of everything you’ve paid.
If the retreat is prevented by circumstances beyond our control, such as wildfire, flooding, a severe storm, an evacuation order, road closures, an extended loss of power or water at Whispertree, or a public health order, we’ll postpone it to new dates within 18 months, and your registration will carry over. If you can’t attend the new dates, you can transfer your place to someone else at no fee, or receive a credit toward a future Craft of Convening program.

We’re not able to refund travel costs, so we recommend buying travel insurance.

Two-payment authorization

By choosing two payments, you authorize Co-Inside Consulting & Coaching to charge the second payment automatically to the card or bank account used at checkout, 60 days after you register or on January 10, 2027, whichever comes first.

Photo and video

We may take photos and short videos during the retreat to document the program and share it in our materials, on our websites and on social media. On the registration form, you choose whether we may use images of you. If you say no, we’ll do our best to keep you out of what we share, and you can change your mind at any time by emailing us. We don’t record the online mentoring and coaching sessions.

How we use your registration information

We will use the information you share on the registration form only to organize your participation in The Craft of Convening. We will share dietary, allergy and access information only with Whispertree and our caterer, as needed to plan meals and your stay, and room assignments with Whispertree. Payments are processed securely by Stripe; we don’t see or store your full card details. Registration responses are stored on our website’s form system and are accessible only to the organizing team. We will delete dietary, allergy, access and emergency contact information after the program ends, and keep only the records we need for accounting and future communication you’ve agreed to. Questions? Email katherine@co-inside.com.

Confidentiality agreement

During the retreat and the online mentoring and coaching sessions, participants share personal and organizational experiences, challenges and work in progress. So that everyone can speak openly, I agree to keep confidential what other participants share, and not to repeat, record or post it outside the program without their permission. I’m free to use what I learn in my own work, as long as I don’t identify other participants or their organizations.

Participant release and waiver

By signing and submitting the registration form, you waive certain legal rights, including the right to sue. Please read the following release carefully.

In consideration for being permitted to visit and use the property located at 12378 Boonville Road, Boonville, California 95415 (the “Property”) as a participant in The Craft of Convening, I acknowledge and agree, for myself and my heirs, next of kin, executors, legal representatives and assigns, as follows:

I understand that visiting and using the Property and participating in activities there (for example, hiking, walking on uneven ground, being around the pond and hot tub, and being exposed to wildlife, ticks, rattlesnakes, poison oak, trees and plants, weather, machinery and equipment) has inherent hazards and risks that cannot be eliminated, regardless of the care taken by me or anyone else, including the Releasees (defined below). I understand that these hazards and risks can cause serious bodily injury, illness, disability or death, and damage to my belongings.
I accept and expressly agree to assume all risks, damages and hazards that arise, directly or indirectly, from visiting or using the Property or participating in activities there, whether foreseen or unforeseen, known or unknown, including physical or psychological injury, illness, disability, death, property damage or financial loss, whether caused by the action, inaction, or active or passive negligence of me, any of the Releasees or any third party.
I release, forever discharge, and agree not to sue the owners and lessees of the Property, their members, managers, agents, employees and contractors, other visitors to the Property, and other participants, and Co-Inside Consulting & Coaching, LLC and the program’s trainers, staff and contractors (together, the “Releasees”) for any and all liabilities, claims, demands, losses, damages, costs and expenses (including reasonable attorneys’ fees), injuries or death that I may sustain during, or that may arise from, my visit to, use of, or participation in activities at the Property (the “Released Claims”).
If, despite this release, I or anyone on my behalf makes a claim against any of the Releasees for any Released Claim, I will indemnify, defend and hold harmless the Releasees from any resulting damages, losses, costs and expenses, including reasonable attorneys’ fees.
This release does not apply to claims arising from the gross negligence or willful misconduct of any Releasee.

Property rules

By completing and signing the Craft of Convening registration form, you are agreeing to the following property rules during the retreat:

Smoking (including vaping) is allowed only in the designated area in the Toll House parking lot, west of the main green pole gate. Put butts in the metal container near the gate keypad. A cleanup fee of $100 per hour may apply for cigarette or cigar litter.
No candles or other open flames allowed. If Whispertree approves use of the fire pits, you will follow their fire safety rules, including putting the fire out completely by 10 pm.
Quiet hours start at 10 pm, out of respect for the residents and neighbors.
No cannabis on the property. Beer and wine are allowed for adults with meals and in common areas.
No pets, except service animals.
No outside visitors allowed without prior approval.
Stay out of private areas: avoid the residences on the property, don’t drive past the “Private Road” sign, and stay on the trails shown on the trail map.
Park only in the designated parking areas, keep driving on the property to a minimum, and drive no faster than 10 mph.
Hike with a buddy, bring the trail map, and avoid walking the trails alone at dawn and dusk.
The property isn’t fenced and is home to wild animals, including deer, wild boar, bobcats, mountain lions, rattlesnakes and the occasional bear. Check for ticks after hiking, and watch for poison oak near the trails.
Follow the posted hot tub rules (in the Breezeway between the Toll House and the Bunk House): no more than 8 people at a time, and cover it after use. Use of the hot tub is at your own risk. Follow Whispertree’s rules for the pond and dock, which we’ll share before arrival.
Don’t keep food in rooms or tents, or leave it outside, because it attracts animals.
Don’t move furniture or other items, such as mugs and blankets, between spaces.
The property is on a septic system, so flush only toilet paper.
There’s no daily housekeeping, and towels and linens stay in the rooms. Help keep shared spaces tidy, clean dishes after use, and sort garbage, recycling and compost into the bins provided.
Whispertree and the Craft of Convening organizers aren’t responsible for lost or stolen items.
You’re responsible for any damage you cause to the buildings or property beyond normal wear and tear.